Privacy Policy

How CheckProvide collects, processes, and protects your data

1. Introduction

  1. This Privacy Policy describes how CheckProvide, owned by GuardPass, collects, processes, and protects personal data. We are committed to protecting the privacy and security of our users' personal data, in compliance with the General Data Protection Regulation (GDPR).

2. Information We Collect

  1. Personal Data: We collect candidate and client information, including names, contact details, employment history, and identity verification data.
  2. Usage Data: We collect data on how users interact with our platform, including IP addresses and device information.

3. How We Use Your Information

  1. To provide background screening services as requested by clients.
  2. To comply with legal and regulatory requirements.
  3. To improve service performance and security.
  4. To prevent fraud and unlawful activities.

4. Third-Party Data Sharing

  1. We use third-party data sources for background checks.
  2. We are not responsible for inaccuracies in third-party data.
  3. Personal data may be shared with third-party payment processors.

5. Data Retention and Deletion

  1. Candidate data is retained for 60 days after the final screening report is provided.
  2. After the retention period, all candidate data will be permanently deleted.
  3. Clients cannot request early deletion of screening reports.

6. Data Security Measures

  1. We implement encryption, access controls, and security monitoring to protect personal data.
  2. However, no system is 100% secure, and we cannot guarantee absolute security.

7. International Data Transfers

  1. Personal data collected may be stored and processed outside of the UK. We ensure that such transfers comply with the UK GDPR and applicable data protection laws.

8. Cookies and Tracking Technologies

  1. We use cookies and tracking technologies to enhance user experience, analyze trends, and improve service performance.
  2. Users may manage cookie preferences through their browser settings.

9. Children's Privacy

  1. CheckProvide is not intended for individuals under the age of 16. We do not knowingly collect personal data from minors.

10. Data Breach Notification

  1. In the event of a data breach, we will notify affected parties within 72 hours as required by UK GDPR.

11. User Rights

  1. Users may:
    • Request access to their personal data.
    • Correct inaccuracies in their data.
    • Object to data processing under certain legal conditions.

12. Updates to This Privacy Policy

  1. We may update this Privacy Policy periodically to reflect changes in legal requirements or business practices. Users will be notified of significant changes.

13. Contact Information

  1. For questions about this Privacy Policy, contact us at info@checkprovide.com